General Requirements Guidelines - Simm Section 170a - California Department Of Technology Page 16
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18 Repeat nouns as opposed to using
Broad brush the solution to adhere to an
Using terms “any or all,” “etc.,” and
“such as.”
pronouns to minimize the possibility
entire standard set. The project will
of misunderstanding.
accurately be able to identify
Using the terms and expressions like
compliance/noncompliance.
Consider each requirement as
“to the satisfaction of [entity],” “shall
function as intended,” “best practice,”
having a monetary value. They
and “best practices.” Best is only
represent actual project costs.
“best” according to those that wrote
Consider whether a court of law
them.
would side with how the requirement
Using “a" and “an"; as they need not
asked for the work to be conducted.
be used in most cases.
Write self-contained requirements
Using adverbs like “hereinafter,”
that avoid references to diagrams,
“hereinbefore,” “herewith,” and
charts, other sections of the
“wherein.”
contract/solicitation document.
Provide accurate metrics where
available. It is helpful if these align
with metrics provided in PAL Stages
1 Business Analysis and Stage 2
Alternatives Analysis.
Specify how ‘in use’ will be defined.
Does the bidder’s solution need to be
fully deployed with no additional
implementation phases in the future,
or will pilot phases be considered “in
use”? A fully vetted system may be
desired, not a system in pilot.
Refer to standards for which
solutions must comply by identifying
the standard sections and/or parts of
the standard for which compliance is
required. Also provide purpose for
the adherence.
California Department of Technology
15
SIMM Section 170A
General Requirements Guidelines
August 2016
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