General Requirements Guidelines - Simm Section 170a - California Department Of Technology Page 5
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182.1 Capitalization and Punctuation
Capitalization Examples:
Capitalization should be consistent throughout the
Change Order:
When issued as a
solicitation document and resulting contract
modification to a
documents. Capitalization of the initial letter of
contract (time and/or
certain specific nouns and proper names defined
sum).
in a contract is appropriate.
Contract:
When referring to the
specific contract or
Because IT solicitation documents can become
agreement.
legal documents, the formal rules of punctuation
Contractor:
When referring to the
must be observed. Sentences should be
contractor who is party
constructed so that the misplacement or
to the state-contractor
elimination of a punctuation mark will not change
agreement.
the meaning. Commas should be used after each
Diagrams:
When referring to
item in a series, including the item preceding a
graphic portions of the
conjunction, and in other locations where the
contract work.
clarity of the statement will be improved.
Government:
When a government
agency is a party to the
Specify capitalization and punctuation
contract.
requirements when using lists.
Paragraph:
When referring to a
paragraph in
deliverables or other
contract documents.
Project:
When referring to the
specific project of which
the work is a part.
Work:
When referring to the
work of a specific
contract.
No capitalization is required when the
preceding examples are used in the
general sense.
2.2 Grammatical Mood
Strive to maintain the same grammatical mood throughout. Consistent use of terminology and
language contributes to good communication. Whereas, two basic grammatical sentence moods
can be used to convey requirements; using the imperative mood results in requirements that
are shorter, crisper, and easier to understand. Mood conveys the attitude about the state of
being of what the sentence describes. (e.g., as a fact, a command, a wish, an uncertainty):
Imperative mood: The imperative mood gives direction where the subject is implied and
the verb expresses command or direction. The examples below imply that the subject is
the “solution”, “system” or “contractor” and does not need to be stated. The imperative
mood expresses a command or a request. For example:
“Accept transactions from clients through the on-line portal.”
California Department of Technology
4
SIMM Section 170A
General Requirements Guidelines
August 2016
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