General Requirements Guidelines - Simm Section 170a - California Department Of Technology Page 6
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Indicative mood: The indicative mood refers to actions, events, or states that are
believed to be true. For example:
“Provide the capability to accept transactions from clients via the web.”
Table 1: Grammatical Mood
The imperative mood is the
Examples:
recommended method for directing
• “Respond to a communication request
the subject work. The verb that
using an adapter.”
Imperative
clearly defines the action becomes
• “Install equipment in accordance with
Mood
the first word in the sentence. The
manufacturer instructions.”
imperative sentence is concise and
• “Encode the message node within the
readily understandable.
message structure.”
The indicative mood requires the use
Examples:
of “shall” in nearly every statement.
• “Adapters shall respond to a
This sentence structure can cause
communication request. “
unnecessary wordiness and
Indicative
• “Equipment shall be installed in
monotony.
Mood
accordance with the manufacturer
instructions.”
• “Each message shall be encoded within
the message node.”
2.3 Grammar
When applicable, IT solicitation documents and requirements should be written in second-
person language and in active voice. Second-person is often appropriate for e-mail messages,
presentations, and business and technical writing. When using the second person, the subject
of the sentence is the person/thing being addressed. Documents are written as though the
writer is talking to the person as they carry out the instructions. This last point is easily
identifiable where the results of the instructions are described. These descriptions should be
given as if the results have just happened.
California Department of Technology
5
SIMM Section 170A
General Requirements Guidelines
August 2016
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