Human Resource Secretary - Job Description printable pdf download

Human Resource Secretary - Job Description

Human Resource Secretary

Job Description

Job Title:

Human Resource Secretary

Reports to:

Assistant Superintendent of Human Resources

Dept./School: Human Resources/Central Administration

Primary Purpose:

Organize and manage the routine work activities of an administrative department office and provide

clerical services to the director of human resources and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, word processing, and file maintenance

Effective communication and interpersonal skills

Basic math skills

Ability to develop spreadsheets and databases and do word processing

Experience:

Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

Prepare correspondence, forms, manuals, schedules, contracts, and reports for the assistant

superintendent of human resources and other department staff members.

Prepare recruitment and new-hire packets.

Process and receive criminal history record information on applicants and volunteers, references, and

other application materials.

Compile pertinent data as needed when preparing various state, and local reports, including school

board report and Texas Employer New Hire Report.

Initiate and maintain physical and computerized departmental files for all employees and applicants

including verification of completeness of files.

Responsible for online application process, including verifying completeness of files, sending

acknowledgement cards, and notifying those not selected for employment.

Assist with the purging of inactive HR records.

Process requests for official district records, including maintaining log of requests for records.

Human Resource Secretary - Job Description