Form Wh-1612 - Transmittal Form For W2s Or 1099s Submitted By Cd-Rom Or Paper Page 11
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17South Carolina RS Record Specification
Code RS - State Record (Required)
EFW2 is the Social Security Administration and South Carolina Department of Revenue’s electronic
filing record layout for the W2 data. This filing layout can be used for W2 Portal or CD-ROM
submissions. See IRS Publication 1220 for 1099 specifications.
This manual has the layout of the RS record only. To find other record layouts go to the Social
Security Administration EFW2 publication, at
COMMON FILING ERRORS TO AVOID
Media must not be submitted on diskette.
No data contained on the file.
There should be no lines without data.
There should be no spaces in the file.
Data file must be in text format. (.txt)
RA Record: Submitter Record was not found.
RA Record: Submitter Record must contain submitters contact name and
telephone number
RE Record: Employer Record was not found.
RE Record: Incorrect Tax Year on data. Confirm that the tax year entered is
correct.
RE Record: Delivery Address must be completed
Each RW record must have a RS record present (for each file).
No corresponding RW Record: Cannot locate the Wage Record which
contains all the employee information.
RS Record: No State Code on the File – One of the two locations is missing a
valid State Code, “45”.
RS Record: File does not contain a State ID: The 9 digit state ID contains
non-numeric character, most likely a space or dash. Remaining 20 spaces
should be filled with blanks.
No corresponding RS Record: Supplemental Record does not contain the
state information. This record is not required on the Federal level, but is
required by South Carolina.
Do not create a file that contains any data after the Final Record (RF Record).
RF Record: Final Record was not found.
Make sure each data file submitted is complete. (RA through RF records.)
Do not submit paper Forms W2 if they were submitted electronically or by
CD-ROM.
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