Job Description Executive Assistant To The Managing Director Page 3
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4REQUIREMENTS/QUALIFICATIONS:
Applicants must be able to demonstrate understanding, experience and ability as follows:
Essential
You will have demonstrable experience of working in a similar role at a comparable level
in a company.
Have an understanding of the requirements and implications of working to a Managing
Director.
IT literacy; experience of Word, Excel, PowerPoint, access database software etc.
Excellent administration and secretarial skills.
Excellent verbal and written communication skills.
Willing to travel.
Desirable
An understanding of the statutory responsibilities of running a company.
An understanding of the operation, application and accountability of public funds.
Experience of companies that work in partnership as well as competition.
Event organization.
PERFORMANCE COMPETENCIES AND CRITERIA:
Working with the Managing Director and other staff to:
Comprehensive administration duties in support of the Managing Director, board and
senior management team.
Arranging travel and accommodation for the Managing Director.
Day to day planning and organization of the Managing Director’s diary.
Dealing with the Managing Director’s post and correspondence.
Set up meetings and appointments, organizing venues and hospitality for visitors etc.
Take responsibility for the ordering of stationary and office supplies.
Service the board including the production of agendas, minutes and key papers.
Document minutes of all meetings as directed by the Managing Director.
Undertake mailings and communication as directed by the Managing Director.
Set up and maintain the integrated electronic and paper based filing systems.
Work with the communications team to maintain and develop databases and mailing
lists to ensure they are current and up to date at all times.
Play a key role in the formatting and presentation of Seanet Technologies’ corporate
materials and documents.
Maintaining the company’s records including personnel files.
Any other duties appropriate to the post.
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Parent category: Business