Format Of A Business Letter (Page 4 of 7) in pdf

Format Of A Business Letter Page 4

Also known as the BODY of your letter

Remember BPDOG strategy for organizing the content of your business letter:

Opening Paragraph

Background

Purpose(s)

The opening paragraph explains why you are writing. This is where you supply

background information and explain your purpose in writing your letter.

My name is John Smith and I am President of Crystal Park School Council. I am

writing on behalf of the student council to invite you to our volunteer luncheon.

Body Paragraph(s)

Details

Operations

The body paragraph(s) explains any details or operations that the addressee would

need to know.

The luncheon will be held on Wednesday, June 5

at 11:30 AM in the school

gymnasium. Please contact the school secretary to RSVP by June 1

Concluding Paragraph

Goodwill Statement

The concluding paragraph is a good will statement. This is a short statement thanking

the addressee for his/her time and attention.

Finally, I want to thank you for your contribution to our school. We look forward to your

presence at the volunteer luncheon.

A business letter is a formal document. This means that no slang, abbreviations, or

contractions should be used in the letter.

If you follow this format, you letter should be polite, concise, and to the point and your

audience (the addressee) will know exactly what it is you are requesting.

Format Of A Business Letter Page 4