Cod Test Cases Page 3
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42Test Data Sent from the Schools to the COD System
Test Data Sent from the Schools to the
COD System
This section provides an overview of the records schools send to COD
during the School Testing process. Each type of record and its general
functionality are described. General test conditions are also discussed.
Common Record
The Common Origination and Disbursement process utilizes one single
record across programs for both originations and disbursements. Schools
use this Common Record, which is comprised of common data elements,
definitions, edits, and structure for Pell and TEACH grants and Direct
Loan awards. Although the record has the same layout for all programs,
not all data elements are required for each transmission or for each
program. This record layout relies on a technology called Extensible
Markup Language (XML), to encode documents into machine-readable
code.
For School Testing the Common Record is submitted using the message
class
.
CRTESTIN
Upon receipt of a Common Record in XML format, the COD System
School Testing for 2012-2013 will
performs an immediate check to determine if the Common Record is
only involve the Common Record 3.0e
readable. If the Common Record is readable and complies with the XML
schema. During the testing process,
schools can submit data for 2012-
schema, the COD System returns a Receipt. COD will not return a
2013 awards. Testing concurrent
Receipt or Response for records that are not readable nor comply with
award year processing in the 2011-
the XML schema.
2012 and earlier schemas will not be
possible.
For School Testing, the Receipt is returned using the message class
.
CRTESTOP
After the COD System confirms the Common Record is readable and
complies with the XML schema, the COD System classifies the record to
determine how it will be processed. The record is classified as either a
new record or an update record.
Establishing a New Record
A new record establishes a new student, award or disbursement on the
COD System. There are three types of new records:
New Student with a New Award - If the student identifier does not
•
match any previously submitted to the COD System the record is
considered a new student. A student cannot be established on the
COD database until an award is accepted for the student.
New Award - If the student identifier matches a person already
•
established on the COD System, the system checks to determine if
the award is already on file. If not, then the record is considered a
new award.
New Disbursement – If the person and award already exist on the
•
COD System, the system checks the disbursement number submitted
June 2012
2012-2013 COD Technical Reference
Page V - 2 - 3
Volume V – School Testing Guide
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