Affirmative Action Plan Format Page 34
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43SECTION 14
Project Reporting and Monitoring Procedures
Point of Statutory and/or Regulatory Reference: Contract Compliance Regulations Section 46a-68j-
23(6), 46a-68j-23(8), Conn. Gen. Stat. Section 4a60(a)(5), 46a-68e
Each contractor shall file, and shall cause each of his subcontractors to file, with the commission
such compliance reports at such times as the commission may direct. Compliance reports shall
contain such information as to the practices, policies, programs, and employment policies,
employment programs, and employment statistics of the contractor and each subcontractor and be
in such form as the commission may prescribe (C.G.S. Sec. 46a-68e).
INSTRUCTIONS:
Contractors should state their intention to file all monthly and quarterly reports as directed
by CHRO, as well as state their intention to have their subcontractors and/or vendors do
likewise. Furthermore, contractors should affirm in their statement that the original reports
will be sent directly to CHRO and copies will be sent to the awarding agency.
How to Complete the Monthly Utilization Forms.
Please file all monthly and quarterly reports (Form 257, 257a, 257b, 258a, 258, and 259) for your
company and all monthly reports for each set-aside subcontractor/vendor listed in Section 12’s
Attachment III/IIIa of your approved Affirmative Action Plan.
When work begins on the project site, please promptly advise the HRO Representative managing
this project’s compliance of the project’s start date. All monthly reports (Forms 257, 257a, 258a)
are due one (1) month after the project’s start date. All quarterly reports (Form 258) are due each
quarter (three (3) months) after the project’s start date. If the duration of the project is twelve
months or less, then it is necessary for your company to file Form 258a on a monthly basis and
Form 258 on a quarterly basis. If you wish to file your monthly and quarterly reports at a more
convenient time, please contact the HRO representative managing this project’s compliance.
A monthly report must still be filed for subcontractors who did not work during a particular month.
In such instances, it is necessary for the subcontractor to check the box at the bottom of the 257,
thus indicating that the subcontractor did not perform work on the project for the month specified
on the 257. Vendors must complete CHRO Form 259. For the last month the
subcontractor/vendor worked on the project, please prominently indicate, “FINAL” on the monthly
report.
Upon the submission of the “FINAL” 257s, the Cumulative Employment Utilization Report (257b)
must be filed. There is no need to file subsequent monthly reports once the “FINAL” monthly
report and the Cumulative Employment Utilization Report (257b) has been received by CHRO,
unless punch list or other events require a subcontractor/vendor to return to the project. In such
instances, it is necessary for the company returning to the project to file a Revised “FINAL” 257
and a Revised Cumulative Employment Utilization Report (257b).
Page 34 of 43
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