Sample Letters For Parents - Special Education Letter Templates Page 15
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Appendix A: Sample Letters for Parents
Today’s Date
Your Name
Your Address
City, Town ZIP
Daytime Telephone
Name of Person to Whom You Are Writing (E.g., Director of Special Education, Case
Manager, etc)
Title
Street Address
City, State, Zip Code
Dear (name),
At our meeting (or) during our phone conversation on (date), we discussed my child's
(evaluation, eligibility, placement, IEP, services, etc.). I requested (________). . . and
was denied (or) I was told the school intends to (_________). . . but I have never received
any information about this decision in writing. In accordance with the IDEA regulations,
I am requesting prior written notice regarding (be very specific about the issue/decision
you want the school to respond to. Bullet or number the items.)
According to the IDEA, at 34 CRF 300.503, prior written notice must include the
following:
A description of what the school is proposing or refusing to do;
•
An explanation of why the school proposes or refuses this action;
•
A description of each evaluation procedure, assessment, records, or report the
•
school used as a basis for the proposed or refused action;
Information on how to obtain a copy of procedural safeguards available and a full
•
explanation of the safeguards
Sources for parents to contact to obtain assistance in understanding of this part;
•
A description of other options that the IEP team considered and the reasons why
•
those options were rejected, and;
A description of any other relevant factors that went into this decision.
•
I look forward to receiving a detailed response to my request as soon as possible. Thank
you for your assistance.
Sincerely,
Your name
cc:
The principal, supervisor, or special education administrator
Other members of the meeting
Reprinted and revised with permission from the National Information Center for Children and Youth with Disabilities
(NICHCY) from the publication, A Parent’s Guide: Communicating with Your Child’s School Through Letter Writing.
Illinois State Board of Education, June 2009
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