Sample Letters For Parents - Special Education Letter Templates Page 2
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Appendix A: Sample Letters for Parents
1. Writing to Discuss a Problem
When might I want to write to my child’s school?
Sometimes your child may have a particular problem at school. You may have talked
to your child’s teacher about this concern. The two of you may have written notes back
and forth or talked on the phone. If it seems like nothing is happening to resolve your
concern, then you may want to write a formal letter. Perhaps the communication hasn’t
been as clear as you think. Maybe you feel that the seriousness of your concern isn’t fully
understood. By writing a letter, the school will learn that you consider the matter to be
an important one that needs to be addressed. You can write about any concern - an IEP
issue, a general education issue, school-yard bullying, or the need to help your child’s
social skills or improve behavior. There are no rules as to the type of problem you can
write about. Any school problem is worth writing about if it is having a negative impact
on your child.
It is important to keep copies of all letters in your personal binder. It is also helpful to
hand deliver or to send certain letters certified mail, return receipt requested, so that you
are certain when the school has received your letter. This is especially important when
the school must follow certain guidelines and follow specific timelines.
Note: The “cc:” at the bottom of the letter means you are sending a copy of your letter
to the people listed after the cc. If you write to the Director of Special Education about a
problem at your child’s school, you should copy the principal. If you write to the prin-
cipal about a problem, you should copy your child’s teacher or other staff involved with
your child. This follows the “chain of command.” It also lets people involved know your
concerns and that you are taking steps to resolve these concerns.
Always keep a copy of your letter for your own files.
Educational Rights and Responsibilities: Understanding Special Education in Illinois
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