How To Write A Formal Letter (Page 5 of 9) in pdf

IV. Short cover letters

Examples:

1. Letter replying to a request

In reply to your letter of ………………………………., which I received yesterday, I enclose (e.g. a

brief description of the proposed project/a table with the results of our experimental

measurements).

2. Letter accompanying a scholarship application

Through exploring the Internet I have learned about your scholarship schemes and eligibility

criteria. As I believe that my educational background and experience meet your

requirements, I am sending the completed application form, my CV, transcripts, personal

statement and references to you for further consideration of my application.

3. Cover letters sent with papers

Dear Editor,

We would like to submit our paper entitled …………………………………………. by ………………………

and ……………………………… for possible publication in the Journal of …………………………………. .

Please kindly acknowledge the receipt of the paper.

I have recently completed investigation into …………………………………………… . The article

analyses and summarizes several new findings which I would like to publish in your journal.

The manuscript was prepared according to your requirements.

V. Job application/Academic cover letters

A job/academic cover letter should always be targeted, i.e. it should provide information

relevant to the position/scholarship/fellowship/work/placement/traineeship the applicant

is seeking or to the job opening advertisement the applicant is responding to. It usually

consists of 3-4 paragraphs.

Information to be provided in the body of the letter:

First paragraph

Explain why you are writing, name the position/scholarship/fellowship/traineeship/

work placement you are applying for, state how you learned about it. Remember to include

the name of mutual contact if you have one.

Second paragraph/Second and third paragraphs

Say who you are, describe what you can offer (your educational background, work

experience, skills, personal qualities). Emphasize the knowledge, skills, experience that

match the requirements of the position/the funding agency. Explain how the

company/institution might benefit from your personal qualities and expertise.

Third/Fourth paragraph

Thank the potential employer for considering your application and give information about

your intended follow-up (say you will do so, indicate how and when).

Examples:

Job application letters

I am writing in response to your advertisement in (name of publication) that appeared on

(date of publication). The position of (name of position) in a company that has a reputation

for (e.g. for making high-quality products) is very appealing.

How To Write A Formal Letter Page 5