Project Planing Page 10
ADVERTISEMENT
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27Projplan1.doc
June 2000
10/27
Annex 1 is an excerpted example of a project strategy and methodology for meeting the
goal of "mobilising, engaging and supporting the most vulnerable communities … towards
[achieving disaster preparedness] self-sufficiency."
3.
Plan the project
Once the project scope, goals, and general strategy have been established, the specific
objectives need to be converted into planning steps and the details of project
implementation need to be determined. Many tools exist to assist planners with this
process. They include:
• Project planning checklists
• Project work plans
• Gantt (bar) charts
• Logical Framework Analyses
• Budgets
3.1
Project planning checklists
The simplest planning tool is the project planning checklist. It is only a bit more
sophisticated than checklists we might prepare every day, such as a shopping list. In the
same way, a project planning checklist can be generated which identifies everything that
needs to be done, when, and by whom. The idea is that, before you start on a new activity,
you think through and prepare for all the things that will have to be done. The checklist
reminds us of things to do and allows us to monitor our progress. Project planning
checklists follow a similar overall pattern, although the details will vary from one project to
another. A sample format for a project master check list is attached as Annex 5.
3.2
Project work plans
Work plans define the specific steps, deadlines and responsibilities for task completion. In
almost all planning, it is necessary to prepare the following:
• Some detailed sub-plans, describing separate kinds of activities.
• Implementation schedules or timeframes, which show the beginning and end of every
stage, and how they correspond to the total duration of the project. See Annex 3 for an
example implementation schedule.
• Distribution of obligations, which shows who is responsible for what kind of activity
and who is responsible for general management and coordination. See Annex 2 for an
example related to planning for a resettlement project.
• List of participants, showing how many people are involved in the project, their
qualification and period of work in a project.
Work plans should distil the project into distinct tasks and should highlight the relationship
and dependencies among the tasks. They should also determine existing and additional
resources required to complete each task. The sum of resources, time and costs is used to
estimate a project schedule and a budget.
International Federation
Disaster Preparedness Training Programme
of Red Cross and Red Crescent Societies
ADVERTISEMENT
0 votes
Related Articles
Related forms
Related Categories
Parent category: Business