Project Planing Page 14
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27Projplan1.doc
June 2000
14/27
There is a close relationship between budgeting as a planning technique and budgeting as a
control technique. In this section we are concerned only with the preparation of budgets
prior to operations. From this perspective, budgeting is a part of planning. With the
passage of time and as the organisation engages in its activities, however, the actual results
will be compared with the budgeted (planned) results. This analysis may lead to corrective
action. Thus, budgeting can also be viewed as a method for evaluating and coordinating
the efforts of the organisation.
4.
Prepare project proposals
4.1
Writing-up and presenting a project proposal
All of the work project planners have put into conceptualising and planning the project
should be reflected in a project plan or proposal that states the scope, timetable, resources
and costs of the project. If you have to write about a project (a letter to a Government
Ministry, a paper for one of the National Society's committees) you may have to develop
different communication skills.
Sometimes a local authority or a funding organisation asks for a special application form to
be completed (especially for a donor organisation). Even if you have to complete a form,
send it with a covering letter that states:
• What your National Society is already doing in this direction.
• What new needs you have identified.
• What you want to do about them.
• How you plan to reach the goals.
• What resources will be needed?
• How progress will be measured, and sustained in the long-term.
• Why you think this project is important.
In some cases you may have to add extra information. For instance, if you are seeking
funding from an outside body, you will also have to attach a detailed budget to justify the
financial resources you are requesting.
4.2
Review and critique of draft project proposal
Someone not connected with the project should review and critique the proposal before it is
submitted or implemented. This reviewer should consider the following questions:
• Does this project correspond to the basic principles of the Red Cross/Red Crescent
movement, government regulations, and the plans of the National Society, including
plans to cooperate with other organisations?
• Does this project correspond to local economic, social and political realities?
• Is this project directed to the most vulnerable?
• Has the impact of the plan on the environment been considered?
• Do people really want and need the project?
International Federation
Disaster Preparedness Training Programme
of Red Cross and Red Crescent Societies
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