Project Planing Page 13
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27Projplan1.doc
June 2000
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3.3.3 Examine assumptions (conditions of achievement)
Whether actions lead to the desired results, depends on whether our planning assumptions
are correct. In the above example, the input "Volunteers" will only contribute to the action
"Planning the disaster awareness campaign," if our assumption about the skills and
commitment of volunteers holds true. Otherwise the action may not occur. The following
diagram shows that one stage of the plan only leads to the next IF certain assumptions are
true.
GOAL
Objective leads to goal if...
OBJECTIVE
Outputs lead to objective if...
OUTPUTS
Action leads to output if
ACTION
Inputs lead to action if...
INPUTS
3.3.4 Indicators of progress
The full version of the logical framework as a planning tool also includes the indicators of
progress that you will look for once you start to implement your plan. Some examples of
indicators are given in Annex 4: "Red Cross/Red Crescent Community Based First Aid
Training Program."
3.4
Budgets
The next step in resource allocation is the development of a budget for each important
element of the program. Simple, accurate systems that improve budgeting and cost control
are crucial. Whatever approach is used, a budget must be flexible and anticipate inflation
of costs.
Many projects experience difficulty with monetary control and have trouble accounting for
funds. Usually this is because the project has not specified the accounting system to be
used from the outset or the system chosen is not adaptable to the project situation. For
example, during disaster times, good field accounting requires a simple system that is easy
to use, easy to carry, and places the emphasis of trust on the user. It also requires training in
how to use the system before disaster strikes. Field representatives, especially in the
emergency, must have an accounting system that recognises the need for flexibility and
simplicity. Several agencies have recently begun to use simplified field-account books that
have built-in impression pads, so that duplicate or triplicate records can be prepared and
maintained. This innovation reflects the agencies' awareness that a disaster creates special
accounting needs.
International Federation
Disaster Preparedness Training Programme
of Red Cross and Red Crescent Societies
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