Project Planing Page 8
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ask itself whether it can really do anything about the priority problem that has been
identified. Questions to help the NS explore the match between proposed solutions and
organisational capacities include:
• Do we have, or can we get, the appropriate staff and volunteers?
• Are we already too heavily committed with other activities?
• Is the area too remote for proper supervision?
The Red Cross/Red Crescent Movement is committed to addressing the needs of many
different vulnerable groups in society, and sometimes has to make difficult choices about
what to do and what not to do. Even with financial and personnel resources available
through other National Societies and the Federation, local needs are always likely to be
greater than available resources. There must be realism about the actual capacity of any
National Society to plan and manage new projects. Sometimes an important need cannot be
met until the National Society has further developed its operating capacity and the skills of
its staff. Therefore, each National Society should have an overall Development Plan based
on its general assessment of priorities and opportunities.
If you accept that your NS does not have the capacity to start a particular project even
though it is urgently needed, you may have to plan a more modest activity in an area of
lower priority for the time being. Planning strategy involves deciding what to do and also
what not to attempt.
After all ideas are understood and discussed, and organisational capacities considered, the
group should arrive at consensus on the three most important ideas or a combination of
ideas for project implementation. From this shorter list, the group should select the one idea
that they are best suited to implement.
2.3
Determine project scope and objectives
After selecting one solution to implement, project planners need to clearly establish the
scope of the proposed project. A statement of the project scope should state broadly the
general purpose and goals of the project. This broad statement should be followed by more
specific objectives that will be met. The following excerpted from a 5-year project strategic
plan (1998-2002) for Community Based Disaster Preparedness by the Bangladesh Red
Crescent Society, provides an example of a project scope statement, a project goal
statement and specific project objectives.
International Federation
Disaster Preparedness Training Programme
of Red Cross and Red Crescent Societies
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