Project Planing Page 6
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27Projplan1.doc
June 2000
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effort to involve those who are to benefit—in all stages of project planning and
implementation. It is important to find out what the beneficiaries really think about the
problem and about how to address it.
1.3.
Project planning
Project planning is done to increase the likelihood that a project will be implemented
efficiently, effectively and successfully. Project planning covers the first three stages of
"the project management cycle." This cycle, illustrated below, describes the various stages
for conceptualising, planning, implementing and evaluating a project and recognises that
even when a project is finished, it may provide the starting point for a new one.
1. Conceptualize
5. Evaluate
2. Plan
4. Implement and
3. Prepare
monitor
1.
Conceptualise project scope and objectives: Explore the problem, identify priority
needs, consider project solutions and evaluate organisational capacity.
2.
Plan the project: Establish the project scope; clarify goals and objectives; choose the
most appropriate course of action; identify the inputs and resources required in terms
of: people, materials, time and money; develop a budget and draft a project plan.
3.
Prepare project proposal: Present the project to important stakeholders, receive their
feedback and secure the necessary material, human and financial resources.
4.
Implement the project: Implement the project by following a work-plan and
completing pre-determined tasks and activities. Monitor progress and adjust as
necessary.
5.
Evaluate the project: Review what has happened, consider the value of what has been
achieved, and learn from that experience in order to improve future project planning.
International Federation
Disaster Preparedness Training Programme
of Red Cross and Red Crescent Societies
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