Project Planing Page 12
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27Projplan1.doc
June 2000
12/27
In the Gantt chart, the horizontal axis represents the time scale for completing the project.
The unit for the time scale can be days, weeks or months, depending upon the total length
of the project. The list of project tasks or activities is shown in the left-hand column. The
schedule of each activity, showing its starting, duration and completion times, is shown by
horizontal bars drawn on each row. For this reason, Gantt charts are also called bar charts
or bar diagrams. The bars are drawn according to a time scale laid out across the top of the
chart; the length of each bar represents the estimated time needed for carrying out the
corresponding activity. At any given time, the actual progress of project activities can be
measured against the planned schedule by directly recording it on the chart as well. Annex 3
shows a Gantt chart reflecting the "Implementing Schedule for a Resettlement Project."
3.3
The logical framework
3.3.1 Overview of the logical framework approach
A useful tool for planning more complicated projects is the logical framework approach.
The idea of this tool is that you identify all the main elements of a new proposal, and
examine how they fit together. The logical framework requires that you:
• write down the planned activities in a certain order that helps you to check whether one
step will lead to the next.
• note any assumptions that you are making, and examine whether or not they are true.
• identify indicators of progress.
3.3.2 List the activities
The first step is to think of a project as a series of activities where one step leads on to the
next. The way this is normally shown is to place inputs at the bottom of the page and then
to work up towards the goal written at the top. This concept is illustrated in the following
diagram where one starts with "Inputs" at the bottom and works upward.
Example: A disaster awareness campaign
GOAL
Communities and individuals that are better able
to prepare and respond to local disasters
↑ ↑ ↑ ↑
↑ ↑ ↑ ↑
OBJECTIVE
Widely disseminated and heeded public
information campaign on how to locally prepare
and respond to disasters
↑ ↑ ↑ ↑
↑ ↑ ↑ ↑
OUTPUTS
A work-plan reflecting roles, responsibilities
and a time line for action
↑ ↑ ↑ ↑
↑ ↑ ↑ ↑
Planning the disaster awareness public
ACTION
information campaign
↑ ↑ ↑ ↑
↑ ↑ ↑ ↑
Volunteers, funds, materials, research on most
INPUTS
vulnerable
International Federation
Disaster Preparedness Training Programme
of Red Cross and Red Crescent Societies
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