Project Planing Page 15
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27Projplan1.doc
June 2000
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• Is the project realistic?
• If the project is successful, how will it be sustained on a continuous basis?
4.3.
Project description
There is no single recipe for a project proposal outline. Every donor or customer has the
right to ask that their specific project description requirements be used. Before writing a
project proposal, you should verify the information that the potential donor requires and
address it in your proposal. In general, however, most project proposals will require that
you include the following information:
PROJECT PROPOSAL OUTLINE
1. Identification and Description of the Problem
• Basic data on country, region, sector, community
• Definition of problem
- Clear information on how serious it is
- Causes of the problem
• Existing local efforts to solve the problem
• Knowledge and experience about efforts elsewhere
• Summary of why a new project is necessary
2. The Proposed Project
• Brief description of the project
• Statement of project goals and specific objectives in terms of expected results
• Why the proposed solution is appropriate
• Identification and rejection of other alternatives
• Expected project benefits (direct and indirect)
3. Plan of Action
• Description of activities
• Timetable, including reports and evaluation
4. Management and Staffing
• Organisational structure for project management
• Functions, responsibilities of different senior jobs
• Personnel and recruitment requirements
5. Budget
• Budget summary of expenditures
• Description and costing of inputs required
• Long-term financial projections
6. Expected Funding Sources
• Proposed sources and amounts of initial funding
• Other possible sources of assistance
• Long-term financing plan for running costs
International Federation
Disaster Preparedness Training Programme
of Red Cross and Red Crescent Societies
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