A&e Standards And Procedures For Initial And Final Evaluation/scoring Page 6
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31Division of Procurement and Contracts (DPAC)
A&E Standards and Procedures for Scoring Initial and Final Evaluation
Revised 4/16/12
(g)
Evaluate only
what is written in the SOQ.
(h)
Do
not
substitute personal knowledge or judgement for what may or may not be
written in the SOQ.
(i)
Do
make comparisons between SOQs.
(j)
Regarding scoring criteria, if you are unclear please discuss any questions with
your DPAC A&E District Coordinator.
(k)
DO NOT DELEGATE RESPONSIBILITY! You are responsible to review and
score each SOQ.
(l)
Complete and sign score sheets in ink.
(m)
Ensure that DPAC Analyst receives all score sheets by the scheduled date and
time, unless other arrangements have been made. This is important to
maintain the contract schedule.
CONSULTANT INTERVIEWS
Consultant interviews are the basis for the final evaluation of the selection process.
A
uniform approach will be applied to all firms interviewed. An interview letter (See Attachment
B) will be sent by the DPAC Support Staff to each short-listed Consultant with information
regarding the interview process. The interviews will be arranged so that:
The Committee Chairperson will chair the interviews
The same amount of time is allotted for each Consultant
Oral interviews will include a question and answer session
The same questions will be asked of each Consultant
Follow-up questions are allowed if there is time remaining
Interviews will be confidential and take place outside the purview of other
Consultants
GENERAL GUIDELINES FOR SCORING FINAL EVALUATION
The Committee Chairperson is responsible for ensuring that the committee members have a
common understanding of all scoring criteria, the suggested scoring system that relates to
the evaluation criteria, and an understanding of the evaluation process.
The completed
score sheets, ADM 2028a-Final Evaluation—Presentation and Interview, or 2028b-Final
Evaluation—Interview Only, will be given to the DPAC Contract Analyst for the official
contract file.
After each Consultant firm is interviewed and the corresponding evaluation criterion factors
are considered, the panel member individually scores the Consultant and those scores are
converted to ranks. The ranked scores are combined to determine the top-ranked firm.
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