A&e Standards And Procedures For Initial And Final Evaluation/scoring Page 8
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31Division of Procurement and Contracts (DPAC)
A&E Standards and Procedures for Scoring Initial and Final Evaluation
Revised 4/16/12
To gather information for debriefing purposes, the selection panel can do one of the following,
if desired:
Prior to interviews, discuss the initial evaluations of firms that were not short-listed.
After interviews, discuss the initial and final evaluations of all firms.
It is the committee’s responsibility to take notes as necessary in order to support strengths
and weaknesses of the unsuccessful consultants. This information will assist the debriefer in
providing the Consultants with information about their interview, how they may improve their
SOQ and be more competitive in the future. One way to look at the debriefing is to ask “what
information can I provide that will help Consultants do better in the future?” The debriefing
should be short and professional. The following definitions may be of use in debriefing:
“Deficiency” is a material failure of a Statement of Qualifications (SOQ) to meet a
requirement or a combination of significant weaknesses in a SOQ that increases the
risk of unsuccessful contract performance to an unacceptable level (FAR 15.001).
“Weakness” means a flaw in the SOQ that increases the risk of unsuccessful contract
performance. A “significant weakness” in the SOQ is a flaw that appreciably increases
the risk of unsuccessful contract performance (FAR 15.001).
Do’s
Initial Evaluation Review
Do identify SOQ strengths that offer advantages.
Do look for content of SOQ meeting requirements.
Do recognize and clearly identify inconsistencies, errors, omissions, irregularities, and
deficiencies that may affect scoring.
Do ratings based on objective and best-reasoned judgment.
Consultant Evaluation at Interview
Do discuss the Consultant’s individual presentation.
Do avoid forming “first impressions” of a Consultant that may provide undue influence.
Do recognize and discount flattery on the part of the Consultant.
Debriefer
Do collect documentation regarding the SOQ and interview for the debriefing.
Do connect your comments to the published selection criteria.
Do discuss deficiencies or weaknesses only of that firm you are debriefing.
Do invite the Chairperson or another Committee member to attend the debriefing session.
Page 6 of 7
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