Fillable Ics Form 209 - Incident Status Summary (Page 6 of 23) in pdf

While most of the “Incident Location Information” in Blocks 16–26 is optional, the more information that can be submitted,

the better. Submission of multiple location indicators increases accuracy, improves interoperability, and increases

information sharing between disparate systems. Preparers should be certain to follow accepted protocols or standards

when entering location information, and clearly label all location information. As with other ICS 209 data, geospatial

information may be widely shared and utilized, so accuracy is essential.

If electronic data is submitted with the ICS 209, do not attach or send extremely large data files. Incident geospatial data

that is distributed with the ICS 209 should be in simple incident geospatial basics, such as the incident perimeter, point of

origin, etc. Data file sizes should be small enough to be easily transmitted through dial-up connections or other limited

communications capabilities when ICS 209 information is transmitted electronically. Any attached data should be clearly

labeled as to format content and collection time, and should follow existing naming conventions and standards.

Distribution. ICS 209 information is meant to be completed at the level as close to the incident as possible, preferably at

the incident. Once the ICS 209 has been submitted outside the incident to a dispatch center or MACS element, it may

subsequently be transmitted to various incident supports and coordination entities based on the support needs and the

decisions made within the MACS in which the incident occurs.

Coordination with public information system elements and investigative/intelligence information organizations at the

incident and within MACS is essential to protect information security and to ensure optimal information sharing and

coordination. There may be times in which particular ICS 209s contain sensitive information that should not be released

to the public (such as information regarding active investigations, fatalities, etc.). When this occurs, the ICS 209 (or

relevant sections of it) should be labeled appropriately, and care should be taken in distributing the information within

MACS.

All completed and signed original ICS 209 forms MUST be given to the incident’s Documentation Unit and/or maintained

as part of the official incident record.

Notes:

• To promote flexibility, only a limited number of ICS 209 blocks are typically required, and most of those are required

only when applicable.

• Most fields are optional, to allow responders to use the form as best fits their needs and protocols for information

collection.

• For the purposes of the ICS 209, responders are those personnel who are assigned to an incident or who are a part of

the response community as defined by NIMS. This may include critical infrastructure owners and operators,

nongovernmental and nonprofit organizational personnel, and contract employees (such as caterers), depending on

local/jurisdictional/discipline practices.

• For additional flexibility only pages 1–3 are numbered, for two reasons:

o Possible submission of additional pages for the Remarks Section (Block 47), and

o Possible submission of additional copies of the fourth/last page (the “Incident Resource Commitment Summary”) to

provide a more detailed resource summary.

Block

Block Title

Instructions

Number

Incident Name

REQUIRED BLOCK.

• Enter the full name assigned to the incident.

• Check spelling of the full incident name.

• For an incident that is a Complex, use the word “Complex” at the end of

the incident name.

• If the name changes, explain comments in Remarks, Block 47.

• Do not use the same incident name for different incidents in the same

calendar year.

Ics Form 209 - Incident Status Summary Page 6

Related Articles

Related forms

Related Categories