The Alabama Quarterly Wage Record Magnetic Media Reporting Guide - Alabama Department Of Industrial Relations Page 10

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DISKETTE OR CD REPORTING INSTRUCTIONS FOR DIR
CODE "S" RECORD TYPE: EMPLOYEE WAGE RECORD
LOCATION
FIELD
LENGTH
DESCRIPTION & REMARKS
1
Record
1
Constant "S".
Identifier
2-10
Social Security
9
If not available, enter nine
Number
eights. Example: 888888888
11-37
Employee
27
Left justify and fill with blanks.
Name
We recommend uppercase
letters.
38-39
State Code
2
Use a standard FIPS postal
abbreviation (Appendix A).
Enter "AL" for Alabama.
NOTE: Only Alabama wages
are to be reported.
40-43
Reporting
4
Enter the last month and year of
Period
the calendar quarter to which the
report applies: Enter
"0302" for Jan-Mar of 2002,
"1202" for Oct-Dec of 2002.
44-52
Total Quarterly
9
Right justify and zero fill.
Wages
Include dollars and cents. Enter
the total amount of wages & tips
paid to employee during this
quarter. Do not enter a decimal
point, dollar sign, or any other
non-numeric characters, or
define as signed data.
53-62*
DIR Tax
10
10-digit DIR Tax Account
Account
Number (See note below).
Number
63-80
Filler
18
Fill with blanks.
*The Alabama Unemployment Compensation Tax Number is found on the CR4, CR4A, UC-10R,
etc., tax reporting form provided each quarter. The correct use of this number is critical and if in
doubt, contact the DIR Tax Status Unit for correct identification.
6

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