The Alabama Quarterly Wage Record Magnetic Media Reporting Guide - Alabama Department Of Industrial Relations Page 12
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23TAPE, DISKETTE, OR CD REPORTING INSTRUCTIONS FOR ALABAMA
These are the instructions for reporting quarterly wages to the Alabama Department of Industrial
Relations (DIR) by tape, diskette, or cd. DIR has adopted the same system by which many
employers report to the Social Security Administration (SSA) by tape or cd. The main differences
are, DIR requires quarterly wage reporting period on the "E" record type, and uses the "S" record
type instead of the "W" record type. New employers who wish to report by tape or cd will need to
fill out the enclosed MAGNETIC MEDIA REPORTING REQUEST FOR AUTHORIZATION form
and send it along with a test tape or cd at least 30 days prior to the filing of your first report via
magnetic tape or cd:
State of Alabama
Department of Industrial Relations
Room 3205
649 Monroe Street
Montgomery, AL 36131
ATTN.: Wage Record Control Clerk
The tape, diskette or cd should be marked "FOR TEST PURPOSES ONLY" on an external label
along with the name of the employer and Alabama tax reporting account number. The purpose
of the test tape, diskette or cd is to verify that we can process your tape or cd successfully before
you begin to report to us by tape or cd. After the testing, you will be notified of the results.
Your tape or cd will be returned with this notification. DIR accepts data to be written on IBM
3480 cartridges with or without compaction, IBM 3490 cartridges are accepted at this time,
diskette and cd’s in this format.
The following pages will give a description of the record types that DIR needs, in order to
process your tape, diskette or cd properly. All record types are required by DIR. Please note
that the sum of reported total wages of all wage records should equal the total wages as reported
on the quarterly CR4, CR4A, UC10R, etc. tax forms. DIR requires all records except the "W"
record, which is used by the federal government.
The equipment at DIR can read various tape or labels including the IBM STANDARD LABEL,
the NONSTANDARD LABEL, the ANSI STANDARD LABEL, and a NO LABEL tape.
Logical record lengths must be 275 or 276 for a "WORD-ORIENTED" system. User may
determine optimal blocking factor.
Alabama has agreed to accept the Uniform Format for Quarterly Unemployment Insurance Wage
Reporting format described by the Interstate Conference of Employment Security Agencies, Inc.
(ICESA).
Generally the items in TAPE, DISKETTE, OR CD REPORTING INSTRUCTIONS FOR
ALABAMA are self-explanatory. However, if you have any questions regarding the use of the
record formats, or have some problems related to your operation, please do not hesitate to
contact us on the matter. We will be glad to cooperate in any way possible.
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