Iowa Withholding Tax Booklet And Tax Tables - 2005 Page 7
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28Iowa Department of Revenue
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4. EMPLOYEE’S WITHHOLDING ALLOWANCE CERTIFICATE
(IA W-4)
Employers must use the Iowa W-4 (44-019) for all new hires and rehires. Employers must keep
copies of the completed IA W-4 forms in their files.
Every employee is required to complete and sign an IA W-4. It must show the number of
allowances the employee is claiming for family members, for itemized deductions, or for the
child/dependent care credit. If for any reason the employee does not complete an IA W-4, the
employer must withhold at zero allowances.
An employee who does not expect to owe tax during the year may file the IA W-4 and claim
exemption from tax.
A married couple or a head of household with a total income of $13,500 or less for the year may
file for exemption. A single person may file for exemption if income is $9,000 or less.
If the person is claimed as a dependent on someone else’s return, the guideline for filing for
exemption is if income is less than $5,000 per year.
Persons with incomes above these amounts should not file for exemption from withholding.
About the top portion of the IA W-4:
This portion of the Iowa W-4 (44-019) must be sent to the Iowa Department of Human Services.
It is called the Iowa Centralized Employee Registry Form.
An employer doing business in Iowa who hires or rehires an employee must send the Centralized
Employee Registry Reporting form and/or the Contractor Reporting Form within 15 days of the
hire or rehire date to the Iowa Department of Human Services (IDHS). Employers must keep
copies of the completed IA W-4 forms in their files.
The Iowa Department of Human Services (IDHS) has a Web site for completing and submitting
the Centralized Employee Registry Reporting form. The Web site is an easy, paperless means of
filing this required information. This form may also be faxed or mailed to IDHS.
These forms may be sent by:
o Mail - CER, PO Box 10322, Des Moines, IA 50306-0322
o Fax - 1-800-759-5881 or Locally 515-281-3749
o Web site - https://secure.dhs.state.ia.us/icer/ (Centralized Employee Registry
Reporting form)
o CD/diskette - mail to CER, PO Box 10322, Des Moines, IA 50306-0322 (Please
contact the CER Hotline for file layout)
The Centralized Employee Registry Hotline number is 515-281-5331.
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