Program Management Plan (Page 17 of 61) in pdf

Program Management Plan Page 17

Geospatial LoB Program Management Plan

4.5.1

Deliverable Quality Review and Submission Tools

The PMO uses several different types of tools to support the quality assurance (QA) process from

development through approval. Some tools at the disposal of the PMO and work groups alike are

described below.

•

Comment Log Tool – The PMO has developed the Geospatial LoB Comment log tool to allow for the

collection of comments, and their proposed resolutions, on internal documents, deliverables, etc. The tool

can be customized for many different types of work products. Appendix K: Comment Log Tool depicts

the tool used to collect comments.

•

Comment Adjudication Tool – For work products that impact multiple agencies, the PMO developed the

Geospatial LoB Comment Adjudication tool. The tool allows for the collection of comments on any part,

section, figure, table, etc. of any work product along with Geospatial LoB. Appendix L: Comment

Adjudication Tool depicts the tool used to adjudicate comments.

4.6

Scope Management

The PMO regularly evaluates and validates LOE required for deliverables and tasks including the

identification and management of variances from the LOE proposed that might occur in the course of the

contract. An integral part of project management entails keeping attuned to the variances between

planned and actual timelines, and whether timelines are met at, below, or above planned resource levels.

If performance deliverables within given time frames become high priority, the PMO identifies those

instances that necessitate contract amendments:

4.6.1 Scope Management Roles and Responsibilities

The appropriate level of authority to approve changes in project scope varies depending on the type of

change required. The Geospatial LoB Managing Partner Team has responsibility for approval of changes

to administrative processes and adjustments to the mix of project resources allocated for each task. Each

individual work group has responsibility for approval of changes to deadlines in project deliverables and

adjustments in the mix of project resources allocated to specific subtasks. Any change in scope that

impacts the contractual LOE requires a contract modification facilitated by the Managing Partner Team to

which Grant Thornton responds.

4.6.2

Scope Management Tools

To better control project scope, the PMO uses a variety of standard project management tools. These

tools help to ensure that the project is properly defined and allow for timely monitoring and reporting of

variations from the original project plan.

Last Updated 6/19/2008

Program Management Plan Page 17