Sample Affirmative Action Program (Aap) Page 18
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36Internal Audit and Reporting System
The Personnel Manager has the responsibility for developing and preparing the formal
documents of the AAP. The Personnel Manager is responsible for the effective
implementation of the AAP; however, responsibility is likewise vested with each
department manager and supervisor. FCI’s audit and reporting system is designed to:
• Measure the effectiveness of the AAP/EEO program;
• Document personnel activities;
• Identify problem areas where remedial action is needed; and
• Determine the degree to which FCI’s AAP goals and objectives have been
obtained.
The following personnel activities are reviewed to ensure nondiscrimination and equal
employment opportunity for all individuals without regard to their race, color, sex, sexual
orientation, gender identity, religion, or national origin:
• Recruitment, advertising, and job application procedures;
• Hiring, promotion, upgrading, award of tenure, layoff, recall from layoff;
• Rates of pay and any other forms of compensation including fringe benefits;
• Job assignments, job classifications, job descriptions, and seniority lists;
• Sick leave, leaves or absence, or any other leave;
• Training, apprenticeships, attendance at professional meetings and conferences;
and
• Any other term, condition, or privilege of employment.
The following documents are maintained as a component of FCI’s internal audit
process:
1. An applicant flow log showing the name, race, sex, date of application, job title,
interview status and the action taken for all individuals applying for job
opportunities;
2. Summary data of external job offers and hires, promotions, resignations,
terminations, and layoffs by job group and by sex and minority group
identification;
3. Summary data of applicant flow by identifying, at least, total applicants, total
minority applicants, and total female applicants for each position;
4. Maintenance of employment applications (not to exceed one year); and
5. Records pertaining to FCI’s compensation system.
SAMPLE AAP
Page - 18
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