Special Incident Response Plan Template Page 10
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23a. Event staff and volunteers will communicate using (private radio/walkie talkie
and list channel).
b. Incident Command and the (Event Coordinator/Board) will communicate by
(private radio/cell phones, etc).
c. The (Event Coordinator/Board) will maintain a communications link on the
grounds to/and with the Outagamie County Communication Center/911.
d. (Event Coordinator/Board) will communicate emergency information with
spectators/attendees by (loud speaker systems, bull horn, etc.) See Attachment #
1 for the announcements.
e. In the event an emergency occurs the (Event Coordinator/Board) and Incident
Command will confer before any emergency action is taken and announced. In
extreme life safety circumstances Incident Command will initiate and
communicate emergency actions first to the public and update the event
coordinator/board as soon as possible.
f. Additional resources are available through Outagamie County to disseminate
emergency warning and notification to the public by:
Emergency media release to local television, radio and newspaper services
Outdoor Warning System using a siren with a continuous sound for two –
three minutes
g. The (Board or Event Sponsor), or their designee, shall answer all follow-up
inquiries from news media regarding the situation, but only in regards to event
inquiries. Information about emergency response agencies shall be provided by
their Public Information Officer.
3. Incident Management
a. Upon declaration of an emergency, the emergency response team and the (Event
Coordinator/Board) shall report to the Incident Command Post. The (Event
Coordinator/Board) will be a liaison between the Incident Command and the event.
b. The (Name) event (will/will not) provide on site security. Security will be on the
event grounds from __(time range)__ and the Security base of operations will be
_(location).
c. Event Security Personnel will assist in maintaining the safety and welfare of all
people on the grounds during the event. They will function under the direction of the
_(Title)_ and shall assist in crowd control to expedite a safe, prompt exit from the
grounds in normal or emergency times.
d. Event Volunteers/Staff are expected to assist the general public.
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