Special Incident Response Plan Template Page 6
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23d) Assist with notification of other emergency organizations (EMT, Fire Department,
County Sheriff’s Dept., County Emergency Management, etc.) if assistance is needed.
e) Return the event to normal operations as soon as feasible to the (Event
Board/Coordinators).
f) Provide direction to (Event Board/Coordinators)of their responsibilities or assistance
that may be required.
g) Assist with Incident Command Post and designated media spokesperson if necessary.
h) Work with (Event Board/Coordinators) and other emergency agencies to determine
methods for public notification/awareness.
Event Coordinator/Board Requirements
1. Establish a contact with Fox Valley Metro Police Department Personnel
2. Ensure the safety of all Patrons/Volunteers/Staff is primary importance in any emergency
situation.
3. Adhere to all directives and requirements from the Police Department and Incident
Command in emergency situations.
4. Complete and return the Special Event Emergency Response Plan (ERP) template to the
Police Department two months prior to the event date. If this is an annual event the ERP
must be updated annually two months prior to the event date.
5. Complete all required permit information.
6. Submit to Village required liability insurance permits.
7. Provide the wind rating for (all/general gathering only) tents.
8. Establish procedure for internal communication with operations staff in case of
emergency procedure.
9. Assist with communication to patrons/volunteers on emergency directives as provided by
the Police Department or Incident Command.
10. Ensure training of all staff and volunteers on emergency response procedures.
11. Defer all media comment regarding emergency situations the Police Department or
designated spokesperson who will coordinate with the event spokesperson.
12. In an emergency situation the (Event Board/Coordinator) will respond to the designated
Incident Command Post.
Event Staff /Volunteers Requirements
1. Ensue the safety of all Visitors is primary importance in any emergency situation.
2. Adhere to all directives and requirements from the Police Department in emergency
situations
3. Assist with communication to patrons/volunteers on emergency directives as provided by
the Police Department or Incident Command.
4. Defer all media comments in an emergency to Fox Valley Metro Police Department or
designated spokesperson
5. Persons must protect themselves first, then proceed to assist others if possible
6. Cease all outside activity when the possibility of lightning is present. Unplug all electrical
equipment if possible.
7. During severe weather secure all tools and equipment if possible. (Insure that anything
that can blow away is brought indoors or fastened down).
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