Special Incident Response Plan Template Page 14
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23b. The (Event Coordinator/Board) will notify event staff by (communication
method) and to activate the sheltering plan.
c. The Incident Commander will notify public safety personnel by
(communication method).
d. (Event staff person) will announce on the (communication method) of the
Tornado Warning to all visitors and direct them to the shelters located at
(location).
e. ICP staff and (Event Coordinator/Board) must take shelter five minutes
before the storm arrives and monitor the weather for the storm to pass.
f. After the threat from the storm has passed the Incident Commander will
notify the (Event Coordinator/Board). Event staff can notify the visitors to
return from the shelter location.
3. Emergency Shelters
a. In the event that a situation arises that is or may potentially be hazardous to the
health and safety of the attendees of the (Event Name), event staff/volunteers shall
direct visitors and guests to an emergency shelter. The shelters shall be opened under
the direction of the (Event Coordinator/Board) and the Incident Commander.
b. Critical Indicators for sheltering in place:
The event is short term, < 1 hour
There is no time to evacuate the grounds or the process of evacuating will do
more harm.
Significant infrastructure damage has occurred to the grounds or the
immediate area preventing self-evacuation of the grounds.
c. It is estimated to take (minutes) for visitors and volunteers to walk to the location
and take shelter.
d. A decision to evacuate must be made (# of minutes) before any severe weather
impacts the event grounds to allow time for visitors, volunteers and public safety
to shelter. Failure to evacuate places people lives at risk.
e. Minors without adult supervision and other seeking assistance or transportation
shall be brought to the shelter with at least two event staff and volunteers for
supervision and accountability
f. Emergency shelters on event grounds are in the following locations:
(list shelters on-site, who has key access, phone numbers, back up contact, which
doors and rooms to use, handicap accessible doors)
g. Emergency shelters not located on the _____________________ property:
(list shelters on-site, who has key access, phone numbers, back up contact, which
doors and rooms to use, handicap accessible doors)
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