Open Records - Guide To Hawaii'S Uniform Information Practices Act - Office Of Information Practices - 2015 Page 27
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69exception applies, the agency must publicly disclose that portion
of the government record.
Joint Personal Records
A joint personal record is a record that contains more than
one individual’s name or other identifying particular. A joint
personal record is generally assumed to be entirely accessible to
the requester where no Part III exception allows the agency to
withhold the record from the requester.
However, a portion of the record that is clearly “about” someone
else and not “about” the requester may be segregated from the
record because it would not be the requester’s “personal record.”
Instead, that portion would be analyzed as a general records
request under Part II so the privacy exception could apply to
protect that information.
Illustration: Joint Records
A UH Campus Security report of an alleged sexual
assault included a campus security offi cer’s written
report, the alleged assailant’s photograph, and witness
statements. The report was a joint personal record. It
was a personal record of the alleged victim, and it was
also a personal record of the alleged assailant and
each of the witnesses. In response to a request made
by the alleged victim, the report should generally be
disclosed to her because no personal records exception
applied. However, some personal information, such as
home contact information, was only “about” the other
individuals and not “about” her. That information was
not subject to disclosure as her personal record and had
to be analyzed as a general records request.
O
R
- J
2015
27
PEN
ECORDS
UNE
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