Open Records - Guide To Hawaii'S Uniform Information Practices Act - Office Of Information Practices - 2015 Page 34
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69IV.
OIP’S ADMINISTRATIVE RULES
THE MECHANICS OF PROCESSING REQUESTS
BY AGENCIES UNDER PART II
Upon receiving a general request for access to a government
record and unless an exception applies, an agency must make
the requested record available for inspection and copying during
regular business hours.
OIP’s administrative rules in Title 2, subtitle 7, chapter 71, HAR,
contain the procedures for, and other provisions related to, the
agency’s processing of a request made under Part II.
To assist the agencies in properly processing, tracking,
summarizing, and reporting UIPA record requests, OIP has
prepared the guidelines found in the next section, as well as the
UIPA Record Request Log. The Log form, directions, and training
materials are found on OIP’s UIPA training page on its website
at oip.hawaii.gov. All state and county agencies should be using
the Log for their formal record requests.
Informal Request
When an agency receives an oral request for a record, OIP’s
administrative rules provide that the agency can:
(1)
Provide access to a disclosable record in a reasonably
timely manner (if the agency is going to charge more
than $15.00 in fees, it must inform the requester
before processing the request);
(2)
Deny access (if the requester disagrees with the
denial, the agency must tell the requester that he
or she can submit a formal request);
34
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2015
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UNE
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