Open Records - Guide To Hawaii'S Uniform Information Practices Act - Office Of Information Practices - 2015 Page 44
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69(b)
The agency requires a further
description or clarifi cation of the
requested record to identify and
search for the record; or
(c)
The request requires the agency
to create a summary or compile
information not readily retrievable.
2. Acknowledgment to Requester
When “extenuating circumstances” exist, the agency may
provide the requester with written acknowledgment* of the
request within 10 business days, but must then provide the Notice
to Requester within 20 business days from the agency’s receipt of
the request. See Haw. Admin. R. § 2-71-13(c).
* OIP has created an “Acknowledgment to Requester” form that the agency
may use. It is available in Word and pdf format on the OIP website. A
copy is attached to this handbook as Appendix C.
“Extenuating circumstances” exist when:
(1)
The agency must consult with another person
(not including OIP or the agency’s counsel) to
determine whether the record is exempt from
disclosure under the UIPA;
(2)
The request requires extensive search, review,
segregation, or preparation;
(3)
The agency requires additional time to respond
in order to avoid an unreasonable interference
with its other statutory duties and functions; or
(4)
A natural disaster or other situation beyond the
agency’s control prevents a response.
44
O
R
- J
2015
PEN
ECORDS
UNE
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