Open Records - Guide To Hawaii'S Uniform Information Practices Act - Office Of Information Practices - 2015 Page 41
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69“Review” means to examine a record in order to determine
which portions, if any, may be exempt from disclosure, but does
not include the time spent by the agency or another person to
resolve issues of general law or policy regarding the applicability
of exceptions to disclosure under the UIPA.
“Segregate” means to prepare the record for disclosure by
excising any portion of the record exempted from disclosure. If
information is reasonably segregable from a requested record,
the agency is required to provide access to the portions of the
record that are required to be disclosed. OIP recommends
that a copy be made; that the agency black-out the exempted
information; and that the agency then make a copy of that
redacted copy to be furnished to the requester. Note that the
agency may only charge for one copy of the record.
“Other lawful costs” include photocopying costs pursuant
to HRS § 92-21, the actual cost of a CD or videotape used
to copy a record, and the actual charge for postage or other
transmission.
“Public interest waiver.” The agency is required to waive
$60 of the total fees for search, review, and segregation if
it finds that the public interest would be served because
(1) the record is not readily available to the public and
(2) the requester intends and has the actual ability to widely
disseminate the information to the public.
“Prepayment.” Based upon the agency’s good faith estimate
of the above fees, the agency may require the requester to
prepay:
(1)
50% of the estimated allowable fees for
search, review, and segregation; and
(2)
100% of the estimated costs to prepare
and transmit the record.
O
R
- J
2015
41
PEN
ECORDS
UNE
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