Open Records - Guide To Hawaii'S Uniform Information Practices Act - Office Of Information Practices - 2015 Page 36
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69AGENCY GUIDELINES TO RESPOND TO
A FORMAL REQUEST
OIP has developed the following guidelines to provide the analyti-
cal framework for agencies to properly respond to formal written
record requests under the UIPA and to determine if exceptions
to disclosure may be claimed by an agency. The guidelines also
describe the process that agencies should follow in responding to
government or personal record requests.
Additionally, agencies should be using the UIPA Record Request
Log as a tool to track, summarize, and report data regarding record
requests. The Log walks agencies through the process of identify-
ing and timely responding to record requests while keeping track
of search, review, and segregation times and the costs of copying
and delivering records and responses. Agencies’ summaries from
their individual Logs should be reported and uploaded twice a year
to the Master UIPA Record Request Log on data.hawaii.gov, where
the statewide and countywide results can be reviewed and com-
pared from year-to-year. For the Log form, directions, and training
materials, go to OIP’s UIPA training page at oip.hawaii.gov.
36
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2015
PEN
ECORDS
UNE
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