Health Fair Planning Template Pack Page 11
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32 time (to set up booth and hours open to public)
location (include a map)
general guidelines
title for their booth signs (provided by either the committee or exhibitor)
ask exhibitors about space and electrical requirements, and to bring special equipment,
such as extension cords, three-prong adaptors, etc.
1 Month before the Health Fair:
o Meet with committee chairs to review progress towards implementation of plans.
o Publicize the event with flyers, posters, etc.
o Contact television, radio, and newspapers to publicize.
o Plan booths, exhibits, and classroom locations.
o Make booth signs.
o Make a map for exhibitors and participants.
o Create the program, acknowledging exhibitors, volunteers, donors, etc.
o Make a list of items needed; these could be donated and/or purchased.
1 Month before the Health Fair, cont’d:
o Create the “be prepared for anything” kit
o felt-tipped markers – large, small, different colors
o extension cords
o paper clips, rubber bands, tacks, pins
o stapler and extra staples
o scotch, masking, and duct tape
o hammer, nails, pliers, and screwdriver
o poster board
o paper
o batteries
o emergency kit with first aid supplies
o trash bags
o paper towels
o tissues
o camera (and film if not using a digital camera) for the volunteer photographer
o phone book, exhibitor and volunteer lists with phone numbers, etc.
1 Week before the Health Fair:
o Confirm with all volunteers, vendors, and any other health fair workers.
o Print floor plan and program for health fair participants, volunteers, and vendors.
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