Health Fair Planning Template Pack Page 8
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32Procurement
o Plan for and obtain incentives, giveaways, brochures, promotional items, giveaways, and
door prizes.
o Secure decorations.
o Plan for and obtain supplies, including: garbage cans and bags, tablecloths, pens, pencils,
paper, notebooks, extension cords, tape, scissors, staplers.
Clerical
o Write letters and invitations, and create the following forms:
o Sign in or registrations forms
o Evaluation forms for participants and exhibitors
o Plan for setup and cleanup the day of event
o Develop an assignment list for day of fair
Community relations
o Develop and disseminate posters, flyers, and mailings
o Develop and disseminate announcements to the media
o Place flyers in grocery bags, bank statements, and other regular mailings, if possible.
The clinical subcommittee helps determine what is appropriate to
include in a health fair for the target audience. It can identify
booths, topics, and health screenings for target audience
.
The administrative subcommittee helps address the facilities,
procurement, clerical duties, and community relations tasks. This
subcommittee may need to be broken down into smaller committees
that address the above-mentioned tasks.
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