Health Fair Planning Template Pack Page 20
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32Appendix A
Sample Budget Worksheet and Checklist
This sample budget lists potential expenses that might be incurred when planning and implementing a health
fair. Use it only as a guide – each fair is different and will incur different expenses. Dollar values for the items
listed were not accessed since prices will vary, and some items may be donated.
Item
Amount
Rental of facility
Liability insurance (check with facility – you may or may not need to purchase insurance)
Refreshments (including cups, plates, napkins, forks, spoons, knives, etc.) for committees,
exhibitors, and volunteers
T-shirts for planning committee and volunteers (cost varies depending on quantity ordered)
Door prizes (gift baskets, measuring spoons, cups, fruits, etc.)
Misc. expenses (tape, disposable table cloths, trash cans/bags, nails, hammer, rope, wire,
crayons, pens, etc.)
Possible giveaway items, such buttons, magnets, sports/water bottles, pedometers, etc.
(search Internet or local community for vendors)
Proposed Booth, Exhibit, Demonstration, Activity Supplies
Jump ropes
Hula hoops
Ping pong balls
Straws
Healthwise Handbooks
Proposed Printing
Handouts, activities, recipes, coloring books, etc.
Publicity flyers and posters (in color and/or black & white)
Scavenger hunt forms
Sponsorship acknowledgement (e.g., posters, banners, etc.)
Other
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