Health Fair Planning Template Pack Page 7
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32Subcommittees can include but are not limited to clinical, administrative, facilities, procurement, clerical
staffing/scheduling, and publicity/community relations. Depending on the size of the health fair and if
you have a standard venue, you may need only two or three of these committees.
Clinical subcommittee. Health professionals on the clinical
subcommittee can help determine what medical or health screenings
are appropriate the target audience. Select brochures, giveaways,
and topics related to your theme. This committee should identify
booths and topics for their target audience. It should determine the
kinds of screenings or services for the target audience, such as: blood
cholesterol, blood glucose, blood pressure, skin cancer, lung capacity, vision screening, glaucoma
screening, hearing tests, foot care. The committee should plan and arrange for booths from
agencies, clinical staff, laboratory services, mammogram van, and universal precautions regarding
drawing and handling blood; plan for the delivery of results to participants; plan and arrange for
treatment referrals for participants with abnormal results. The committee should define and review
the kinds of health information, brochures, and giveaways appropriate for the target audience; plan
and arrange for “Ask a Doctor,” “Ask a Nurse,” “Ask a pharmacist,” etc. booths. Plan for first aid
needs during the health fair, and certainly plan to protect the confidentiality of participants
regarding results.
Administrative Subcommittee. Depending on the size of the health
fair, this subcommittee might need to be broken down into smaller
committees that address: facilities, procurement, clerical duties, and
community relations.
Facilities
o Inside vs. outside?
o Plan for equipment and electrical needs.
o Are tables and chairs available? Is parking adequate?
o Are there stairs? Is the location easily accessible for the
target audience?
o Plan for crowd flow.
o Create a map for participants to locate booths of
interest at the fair, as well as essential services like
restrooms and water fountains.
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