Health Fair Planning Template Pack Page 12
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32o Make exhibitor, volunteer, chairman, etc. nametags.
o Purchase perishable items and safely store them.
o Make a list of where volunteers will be assigned the day of the health fair.
o Finalize plan for the registration table and registration process.
o Finalize plan for staffing, including the command center table.
o Finalize plan for evaluation, including distribution and collection.
Day before the Health Fair:
o Set up tables, booths, exhibits, chairs, classrooms, etc.
o Bring the “be prepared for anything kit.”
o Label the command center table and equip it with the “be prepared for anything
o kit.”
Day before the Health Fair cont’d:
o Set up the registration table, including:
sign-in/registration sheets, including addresses and phone numbers
plenty of pens and pencils for participants
maps of exhibits and programs
“goody bags” for giveaways
assignment list for volunteers
o Set up the evaluation area, including forms for exhibitors and participants.
o Set up the food area.
o Make sure there are enough electrical cords, outlets, audiovisual equipment, etc.
Day of the Health Fair:
o Complete set up, as needed.
o Be ready one hour before opening.
o Direct and instruct volunteers.
o Collect registrations.
o Collect evaluation forms.
o Clean up.
o Estimate attendance.
Follow-up after the Health Fair:
o Send thank-you letters to exhibitors, volunteers, and donors.
o Check with health agencies doing screenings to make sure follow-up is done for all lab
results.
o Tabulate evaluation results.
o Determine and document possible improvements for the next health fair.
o Report results to the Commissioners Court, exhibitors, media, etc., as appropriate.
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