Fillable Health Fair Planning Template Pack (Page 9 of 32) in pdf

Health Fair Planning Template Pack Page 9

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Time Table

Step 1

Select chair and co-chair. Select and meet with health fair committee.

Step 2

Form and meet with subcommittees. Have subcommittees appoint chairs to report

activities to planning committee.

Step 3

Select dates and times, and secure a location for the health fair.

Step 4

Ask exhibitors, clinicians, and other people working in the fair to reserve the selected

date.

Step 5

Provide a written confirmation to exhibitors and include the following information:

Date of event

Time (to set up booth and hours open to public)

General guidelines

Booth signs

Reminder for exhibitors to bring special equipment, such as extension cords.

Request for exhibitors to provide information about space and electrical requirements

Step 6

Duplicate printed materials (registration forms, evaluation forms, etc.).

Step 7

Locate and get equipment needed (chairs, tables, necessary supplies).

Step 8

Draw a floor plan. Consider traffic flow and lines for screening (if provided), location of

electrical outlets and space requirements for each booth.

Step 9

Meet with subcommittees at least one month before event and review progress.

Step 10

Set up tables, equipment, chairs, etc. the night before fair, if possible

Step 11

Welcome participants, press, and special visitors.

Step 12

Clean up and return borrowed equipment.

Step 13

Tabulate evaluation results.

Step 14

Write thank-you letters to all who assisted in the health fair.

Step 15

Follow-up on referrals from screenings, evaluate the health fair and report

accomplishments.

Health Fair Planning Template Pack Page 9

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