Sample Purchase Requisition Form Page 12
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342.4
Inviting Quotations
Procurement
Invite the required number of suppliers on the
approved suppliers list to submit quotations or
Staff
compile a shortlist based on pre-determined criteria
endorsed by the approving authority if necessary
( 2.3).
Ensure the listed suppliers are invited to bid on a
fair share basis (e.g. by rotation) and justify any out
of turn invitation or frequent invitation of the same
few suppliers to bid.
Include additional suppliers nominated by users or
other staff only if they meet the listing criteria
( 2.3) and they should not replace those selected
from the approved suppliers list.
Specify the mode of submission of quotations (e.g.
by fax or email for quotations), and the deadline for
submission.
Include an anti-bribery message in the request for
quotation form ( Appendix 2).
Draw up clear specification of goods based on the
users’ requirements ( 2.2).
2.5
Inviting Tenders (Open/Restrictive)
Procurement
Open tendering: openly invite all relevant suppliers
to tender through company website or newspaper
Staff
advertisements.
6
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