Sample Purchase Requisition Form Page 15
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34Give justifications if the best price offer is not
recommended if price is the major consideration.
Recommend the selected supplier on the purchase
requisition form ( Appendix 1), attaching all the
quotations received, for endorsement by the
approving authority.
2.8
Evaluating Tenders
Tender
Pre-determine the tender evaluation criteria, their
Evaluation
relative weightings, and a marking scheme before
Panel
tender invitation (if price is not the only selection
criterion).
Do not modify the criteria and weightings after the
tenders are opened before because anything drawn up
or modified afterwards will lead to allegation of
unfairness.
Check compliance with the tender specifications
( 2.5) and select the best offer.
Open the price offers only after the quality proposals
have been assessed, if a two-envelope approach is
adopted ( 2.1).
Design a tender evaluation form for use by panel
members if quality aspects are assessed, to enhance
fairness in the process ( Appendix 4).
Require the panel members to make assessments on
their own against the evaluation criteria using the
tender evaluation form ( Appendix 4).
Invite bidders to give a presentation to the panel if
necessary, and make sure the opportunity is given to
all qualified bidders for fairness.
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