Sample Purchase Requisition Form Page 16
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34Select the conforming bid with the lowest price offer
or the one with the highest score, otherwise give
reasons for not doing so.
Submit the recommendation in writing to the
approving authority for endorsement.
2.9
Post-Tender Negotiation
Lay down the guidelines for post-tender negotiation,
Management
including:
• the criteria for selecting tenderers for negotiation
(e.g.
the
highest-scorer
or
the
top
three
highest-scoring bidders);
• the composition of the negotiation team and the
level of staff according to the value of purchase;
• the baseline price and conditions, beyond which
the negotiating team are required to seek
instruction from the management;
• prohibition on disclosure of the tenderers’ bids
during the negotiation; and
• requirement for the bidders to submit the “best
and final” offer in writing after negotiation.
Appoint a negotiation team comprising at least two
persons of the appropriate level to conduct negotiation
for high value purchases.
Negotiation
Conduct negotiation within the defined parameters
Team
and seek instruction from the management as
necessary.
Document the salient points of negotiation and the
result.
10
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