Sample Purchase Requisition Form Page 13
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34Restrictive tendering: invite suppliers on the
approved suppliers list to tender ( 2.3) or compile
a shortlist based on pre-determined criteria
endorsed by the approving authority ( 2.4).
Specify the mode of submission of tenders (e.g. by
hand/post to a designated staff member, electronic
submission, dropping into a tender box) and the
deadline for submission.
Undertake formal tender invitation and include the
following in the tender invitation documents:
• clear specifications of the goods required;
• the selection criteria and their weightings in
assessment, if price is not the only consideration;
and
• a warning against corrupt offers to the company’s
staff and the consequence that company may
terminate the contract and claim damages if the
contract is obtained through bribery or collusion
with other bidders ( Appendix 3).
Ensure all bidders are given the same information
which is essential for tender preparation.
Consider arranging a tender briefing for all
interested bidders if necessary.
Require bidders to submit tenders in duplicate and
in sealed envelopes, or through an electronic
tendering system if available.
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