Sample Purchase Requisition Form Page 18
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342.11
Making “Petty Cash” Purchases
Management
Lay down the procedures for maintaining a Petty
Cash Account for small amount purchases.
Require the production of invoices, receipts for
claims of payment.
Designate a staff member as the Petty Cash Holder to
keep an account holding cash of a specified amount,
and lay down the procedure and authority for
replenishment of the account.
User
Claim payment or reimbursement by using a petty
cash voucher ( Appendix 6), attaching the original
invoice or receipt, or sign petty cash voucher if a
receipt is not available.
Petty Cash
Vet the claim forms before making payment or
reimbursement.
Holder
Sign the vouchers and stamp “Paid” on the invoices
and receipts to prevent their re-use for claims.
Request
replenishment
from
the
Accounts
Department using a petty cash replenishment form
(
Appendix 7), attaching all the vouchers and
receipts of claims.
2.12
Monitoring Performance of Suppliers
Design a performance evaluation form (a checklist)
User
for use in evaluating the suppliers’ performance,
listing the attributes for assessment (e.g. quality of
goods, promptness in goods delivery, and after-sale
service) ( Appendix 8).
Companies could revise
the form based on their own requirements.
12
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