Equal Employment Opportunity (Eeo) Policy And Program Administration Form Sample Page 19
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54VA MEDICAL CENTER
POLICY MEMORANDUM 00-028
BRONX, NEW YORK 10468
ATTACHMENT H
OFFICIAL TIME WITH RESPECT TO EEO COMPLAINTS
1. POLICY:
It is the policy of the Bronx VA Medical Center to grant a reasonable amount
of “official time” to complainants and their representatives to process and/or resolve EEO
complaints. A reasonable amount of official time is defined as whatever is appropriate under the
particular circumstances of a complaint, in order to allow a complete presentation of the relevant
and material information associated with the complaint with the required specificity and detail to
the appropriate VA and EEOC officials. The number of hours to which the complainant and
his/her representative are entitled will vary depending on the nature and complexity of the
complaint, and considering the agency’s need to have its employees available to perform their
normal duties on a regular basis. Complainants and their representatives will be granted official
time whenever their presence is required by VA or EEOC officials.
2. RESPONSIBILITIES AND PROCEDURES:
A. The Medical Center Director is responsible for making the final determination on
official time with respect to the EEO process.
B. The EEO Manager provides technical advice to the Medical Center Director on the
matter of official time generally and on a case by case basis. She/He also provides advice and
direction to service chiefs, managers and supervisors on the propriety of official time for EEO
purposes within the meaning of Federal Regulations and medical center policy.
C. Primary Care Center Directors, Program Chiefs and supervisors are required to support
employees under their supervision who are appointed to collateral duty program assignments,
adjust work schedules and workloads as necessary, and otherwise make every reasonable
accommodation to insure that EEO personnel are available to carry out their responsibilities.
D. Employees will assure that their immediate supervisors are informed and concur with
the time frames involving official time spent on EEO matters.
3. REFERENCES: 29 CFR 1614, 42 U.S.C. 2000e et Seq., EEO MD 110
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