State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education Page 145

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Arkansas Department of Education Special Education Unit
Part B State Performance Plan
Monitoring Priority: Effective General Supervision Part B
Child Find
Indicator 11: Child Find
Percent of children who were evaluated within 60 days of receiving parental consent for initial evaluation
or, if the State establishes a timeframe within which the evaluation must be conducted, within that
timeframe. (20 U.S.C. 1416(a)(3)(B))
Measurement:
a. # of children for whom parental consent to evaluate was received.
b. # of children whose evaluations were completed within 60 days (or State-established timeline).
Account for children included in a but not included in b. Indicate the range of days beyond the timeline
when the evaluation was completed and any reasons for the delays.
Percent = [(b) divided by (a)] times 100.
Overview of Issue/Description of System or Process
Timely evaluations are critical to ensure that all children determined eligible receive services as soon as
possible. The process for collecting, cleaning, and verifying referral information is outlined below.
1. The Data Collection
• There are two different data collection systems for special education. First, there is the Arkansas
Department of Education’s student management system at the Arkansas Public School Computer
Network (APSCN) which is utilized by the school districts, charter schools, and educational co-ops.
The second data system is Special Education’s MySped Resource web-based application which is
utilized by other state agencies offering educational services such as the Department of Human
Services Division of Developmental Disabilities Services (DDS).
o The end of year data collected for student level special education data is to be submitted to
th
the APSCN by midnight June 15
. Districts with schools operating year round buildings
th
have until June 30
to submit the year end data.
th
o The MySped Resource data collection applications do not close until July 15
since these are
12 month programs.
• Preparation for data transfer from APSCN to special education:
o The IDEA Data & Research programmer housed at APSCN prepares and forwards the data
th
to the ADE Special Education Unit’s technology manager by July 15
.
• Preparation and upload of data to special education data warehouse
th
th
o Between July 15
and August 15
the special education database administrator prepares and
loads the entire end of school year student level data (APSCN and MySped Resource) into
the special education data warehouse. The preparation includes ensuring all districts are
represented in the data set and that no required fields (i.e. disability code) in the various data
tables are blank, which would cause the upload to fail.
o The data sets include school age exits, discipline, early childhood exits, early childhood
outcomes, early intervening services, and referral tracking.
st
• IDEA Data & Research Office staff preliminary analysis of data errors completed by August 31
• LEAs review and correct data errors between September 1
st
th
and September 30
Page | 143

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