State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education (Page 239 of 277) in pdf

State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education Page 239

Arkansas Department of Education Special Education Unit

Part B State Performance Plan

The purpose of this survey was to validate the use of federal funds and each LEA’s conformance to

required ACSIP reporting. In addition, G/DM continued to use the State Education Accounting

Manual rules to increase financial compliance on the use of federal funds and Medicaid for local

special education services.

The M/PE Section will continue monitoring activities through the three-tier system, although the

ADE-SEU will integrate a significant technology component into the compliance monitoring system.

The ADE-SEU will seek to develop an Automated Monitoring Interface ( AMI™ ) that will pull local

IEP and due process compliance data electronically from LEAs into a central data repository. The

AMI™ is intended to replace the manual monitoring checklist and will give the ADE-SEU the

opportunity to randomly monitor any special education program in the State without regard to the

traditional three year cycle.

As the Automated Monitoring Interface is fully deployed, the IDEA Data & Research Office

FFY 2006

will be asked by the ADE-SEU to conduct a series of analyses on the data from 2005-06. These data and

statistical analyses will form the basis for electronic reviews of the timely evaluation data on an ongoing

basis during 2006-07. Local special education staff will be trained on the methodology to be used by the

IDEA Data & Research Office and the protocol for transferring statistical findings of compliance to the

M/PE Section. The G/DM Section will develop protocols for ensuring the integrity of compliance data

gathered electronically.

It is anticipated that the statistical findings of compliance will allow the development of district-specific

electronic checklists that will allow the ADE-SEU to audit IEP compliance prior to site visits, thus allowing

monitoring teams to focus on specific areas of compliance and needed corrective action of policy,

procedures, or practices. The M/PE Section will incorporate the protocol for identifying inappropriate

policy, procedures, and practices into the ADE-SEU Monitoring Procedural Handbook.

The ADE-SEU will continue to monitor IDEA compliance through fiscal reviews and focused monitoring.

Internal reviews of policy and practice will be ongoing.

The AMI™ and monitoring protocol will be fully operational. The ADE-SEU continues the

FFY 2007

development of tools to assist LEAs with data integrity, compliance, and implementation of corrective

actions. The ADE-SEU continues to monitor IDEA compliance through review of trigger and fiscal data.

Internal reviews of LEA policies, procedures and practices will be ongoing.

The AMI™ and the monitoring protocol were fully operational in 2007/08; however, there was a

FFY 2008

server malfunction which will limit the use of AMI™ in 2008-09.

The ADE-SEU continues the development of tools to assist LEAs with data integrity, compliance, and

implementation of corrective actions.

The ADE-SEU continues to monitor IDEA compliance through review of trigger and fiscal data. Internal

reviews of LEA policy and practice will be ongoing.

ADE-SEU M/PE staff will implement verification procedures for correction of noncompliance.

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State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education Page 239