State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education (Page 155 of 277) in pdf

State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education Page 155

Arkansas Department of Education Special Education Unit

Part B State Performance Plan

Monitoring Priority: Effective General Supervision Part B

Effective Transition

Indicator 12: Early Childhood Transition

Percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP

developed and implemented by their third birthdays (20 U.S.C. 1416(a)(3)(B))

Measurement

a. # of children who have been served in Part C and referred to Part B for Part B eligibility

determination.

b. # of those referred determined to be NOT eligible and whose eligibility was determined prior to

their third birthdays.

c. # of those found eligible who have an IEP developed and implemented by their third birthdays.

d. # of children for whom parent refusal to provide consent caused delays in evaluation or initial

services or to whom exceptions under 34 CFR §300.301(d) applied.

e. # of children determined to be eligible for early intervention services under Part C less who were

referred to Part C less than 90 days before their third birthdays.

Account for children included in a but not included in b, c, d or e. Indicate the range of days beyond the

third birthday when eligibility was determined and the IEP developed and the reasons for the delays.

Percent = [(c) divided by (a - b - d - e)] times 100.

Overview of Issue/Description of System or Process

Timely implementation of the IEP for children transitioning form Part C to Part B of IDEA is critical to

ensure there is no break in services. The data for this indicator is part of the referral tracking module. The

process for collecting, cleaning, and verifying referral information is outlined below.

The Data Collection

• There are two different data collection systems for special education. First, there is the Arkansas

Department of Education’s student management system at the Arkansas Public School Computer

Network (APSCN) which is utilized by the school districts, charter schools, and educational co-ops.

The second data system is Special Education’s MySped Resource web-based application which is

utilized by other state agencies offering educational services such as the Department of Human

Services Division of Developmental Disabilities Services (DDS).

o The end of year data collected for student level special education data is to be submitted to

the APSCN by midnight June 15

. Districts with schools operating year round buildings

have until June 30

to submit the year end data.

o The MySped Resource data collection applications do not close until July 15

since these are

12 month programs.

• Preparation for data transfer from APSCN to special education:

o The IDEA Data & Research programmer housed at APSCN prepares and forwards the data

to the ADE Special Education Unit’s technology manager by July 15

• Preparation and upload of data to special education data warehouse

o Between July 15

and August 15

the special education database administrator prepares and

loads the entire end of school year student level data (APSCN and MySped Resource) into

the special education data warehouse. The preparation includes ensuring all districts are

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State Performance Plan 2005-2012 - Part B - Arkansas Department Of Education Page 155

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